--- title: "Job Costing and Move P&L Software for Movers | Moveezi" description: "Margin per move from what the move actually cost: crew time from the Field app, truck time, expenses, supplier bills and shared freight, beside the margin you quoted." url: https://www.moveezi.com/job-costing updated: 2026-10-17 --- Job costing & P&L # What each move really cost. Not what the quote assumed. Moveezi costs every move from what actually happened: the hours your crew records in the Field app at each person's rate, the trucks at theirs, the expenses and supplier bills posted to the job and its share of any freight it travelled on. Set against the price the customer agreed, that is the margin the move really made, shown beside the margin you quoted. [Book a demo](https://www.moveezi.com/job-costing) [See pricing](https://www.moveezi.com/pricing) **Move P&L ยท MV-00274***Actual**Quoted* Labour **Crew time from the Field app** each person at their own rate Recorded Trucks **Two trucks, one day** day rate Recorded Bills **Storage supplier invoice** posted to the move Awaiting payment Margin **Actual against quoted** the difference, per move Below quote Illustration. Your own moves and costs fill the real one. ## Every quote has a margin. Almost no move has one worked out. A quote is built on an estimate: so many hours, so many people, one truck. Then the job runs long, a third packer gets called in, the access was worse than the survey said, and the storage supplier's invoice turns up three weeks later. Each of those lands somewhere different: a timesheet, an expense claim, the accounts inbox. By the time anyone adds them up the month has closed, and the kind of work that loses money goes on being quoted exactly the same way. Where the cost comes from ## Real costs, posted to the move. Not the estimate copied across. The cost of a move is added up from records your team already creates while doing the work, so the P&L needs no extra data entry and no month-end reconciliation to exist. ### Crew time from the Field app The crew leader's times in the Field app (left the depot, arrived, break, left the site, back at the depot) set the paid day, and anyone who clocks their own hours keeps them. Each person is costed at their own hourly rate, and the move is re-costed each time those times are saved, not at month end. ### Trucks by the hour or the day Vehicles and equipment on the job are costed at their own rate, hourly or per day, so a truck priced by the day still costs the move what it costs you. ### Expenses and supplier bills Expenses submitted, approved or paid against the move count. So do supplier bills awaiting payment, part paid, paid or overdue. Drafts and voided ones do not, and neither does anything in another currency from the move's own. ### Shared freight, and corrections that stay When one container or truckload carries several moves, its freight is shared out across them by volume, weight, chargeable weight or evenly, as you choose, and the [shipment](https://www.moveezi.com/tracking) keeps its own P&L across the moves on it. Fix a person's hours by hand and the next automatic recalculation leaves your fix alone. If time is recorded on a move but nobody has a rate set, the P&L says so rather than showing you a move that looks cheap. Any overhead recovery you price into a quote is counted as cost too, so the margin is after overhead, not before. Reading the margin ## Quoted against actual, move by move. Across every branch. The costing view lists every move with what it was sold for, what it was quoted to cost, what it did cost and what has been collected, so the thin ones are found while you can still ask why. ### Quoted against actual Every move carries two margins: the one the quote was built on and the one the costs produced, with the difference between them. A move that ran over several days shows its cost day by day, so you can see which day went wrong. ### The thin ones, first Filter to moves that lost money, moves under 10 percent and moves under 20 percent. Sort, search and narrow by date, status and branch. ### Protect the margin up front Set a minimum margin, per move type if you want, and a quote below it cannot be sent until someone with approval rights signs it off. A deeper cut can be made to need a second approver. ### Invoiced, paid, outstanding Beside the margin sits what has been invoiced, what has been paid and what is still owed; a draft invoice nobody sent does not count as billed. Branches and currencies roll up into one view, converted into a single display currency. Export a move's finances as CSV or PDF when someone outside the system needs them, and name an address to have yesterday's timesheet emailed to you as a CSV each day. Why it matters ## You cannot fix a quote you never checked. This checks every one. The move is quoted in [sales](https://www.moveezi.com/sales), scheduled in [dispatch](https://www.moveezi.com/dispatch) and worked in the [Field app](https://www.moveezi.com/field), all on one record, which is why its cost can be added up without anybody rekeying it. ![Moveezi](https://www.moveezi.com/assets/logo/moveezi-logo-reversed.png) Labour From the times the crew records, at each person's rate. Supplier costs Bills and expenses posted to the move they belong to. Margin Actual beside quoted, for every move. Shared freight Split across the moves on the container. Gaps A missing rate is flagged, not hidden. **Timesheets, an inbox and a month-end spreadsheet** Labour Paper timesheets, keyed in later, if at all. Supplier costs In the accounts inbox until somebody files them. Margin One number for the month, after it has closed. Shared freight Charged to whichever job somebody picked. Gaps A cheap-looking job that was not.